Processing of Student Information

Primarily, personal data is always collected directly from the students during the application process or studies.

Students’ personal data and learner numbers are retrieved from the national database of higher education institutions maintained by the Finnish National Agency for Education ((Studyinfo.fi / Opintopolku.fi), where they have been stored by the applicants themselves. Data recorded in the system during the application phase is used by the university of applied sciences. The data recorded in the system during the application phase by those selected as students and those who have accepted their place at the university is transferred to the student administration system. During their study entitlement, students have the opportunity to update the information concerning themselves.

Students may also report their data through the short course system. This applies to students of open studies and anyone participating in other forms of education.

Personal data is also processed during studies in the electronic learning environment, for example, where personal data is processed to enable online studies.

Data is transferred to various authorities and the national higher education achievement register, where it is constantly updated for the needs of various authorities.

The personal data of students may be disclosed for research and marketing purposes with the student’s consent. Information disclosures for research purposes from the student register are always conducted via the Research Authorisation procedure. 

Information concerning students who are applying for exchange studies abroad or some other international studies may be disclosed to partner institutions. Information may be disclosed to cooperation partners concerning shared courses implemented in cooperation with other institutions. Only data that is pertinent to the matter at hand will be disclosed.

Students or alumni may revoke the data disclosure consent they have given earlier either themselves or, after their studies are completed, by contacting Student Services.

• OILI, an enrolment and registration service for students -service (IT Center for Science Ltd. CSC)
• Oppijan seurantakyselyt (Only in Finnish; OKM, IT Center for Science Ltd. CSC)
• Professional practice rights  (Valvira)
• Remote access use (Fiona) (Statistics Finland)
• Tuudo-service (IT Center for Science Ltd. CSC, Caleidon Oy)
• Puro, service for transferring credits (IT Center for Science Ltd. Oy CSC)
• Koski, opintosuoritukset ja opiskeluoikeudet (Only in Finnish; OPH)
• UAF, University Admissions Finland –konsortio, kansainvälisen haun palvelu (IT Center for Science Ltd. CSC)

With the student’s consent, data is disclosed for marketing purposes, to the JAMK library and to the student union JAMKO, for example.

JAMK may utilise automatic decision-making in e.g. student selection or in inspecting individual study attainments or providing electronic services. Automated profiling related to personal data is not conducted.