Primarily, personal data is always collected directly from the students during the application process or studies.
Students’ personal data and learner numbers are retrieved from the national database of higher education institutions maintained by the Finnish National Agency for Education ((Studyinfo.fi / Opintopolku.fi), where they have been stored by the applicants themselves. Data recorded in the system during the application phase is used by the university of applied sciences. The data recorded in the system during the application phase by those selected as students and those who have accepted their place at the university is transferred to the student administration system. During their study entitlement, students have the opportunity to update the information concerning themselves.
Students may also report their data through the short course system. This applies to students of open studies and anyone participating in other forms of education.
Personal data is also processed during studies in the electronic learning environment, for example, where personal data is processed to enable online studies.